Purchases — Purchasing — Workspace
Full purchase lifecycle from request to PO delivery tracking.
Overview
The Purchases app manages the complete procurement cycle
using a two-phase workflow. In Phase A, a
Requestor identifies a need, collects vendor offers, and
recommends a vendor. In Phase B, a Purchaser negotiates
final terms and issues a formal Purchase Order. This separation of duties
ensures transparency, competitive pricing, and proper authorisation at
every step.
The purchases dashboard showing a list of purchase requests with status badges
The purchases dashboard showing a list of purchase requests with status badges
Phase A — Requestor
The requestor initiates the procurement process:
Create a Purchase Request (PR) — add line items
with descriptions, specifications, quantities, units, and estimated
unit prices. Set the overall priority (Low / Medium / High / Critical),
required delivery date, and estimated budget.
Collect Vendor Offers — attach quotations from
vendors. A minimum of 3 offers is recommended for
competitive comparison.
Techno-Commercial Comparison — the system
generates a comparison matrix showing all offers side-by-side.
Cells are color-coded: green highlights th…