GRN — Purchasing — Workspace
Goods receipt notes for delivery verification and quality inspection.
Overview
The GRN (Goods Receipt Note) app documents the physical
receipt of materials and goods against Purchase Orders. Every delivery
arriving at your site or warehouse is recorded as a GRN, capturing what was
received, inspected, accepted, and rejected. This ensures accurate inventory
records and provides proof of delivery for invoice verification.
The GRN list page showing receipt numbers, PO references, vendors, and statuses
The GRN list page showing receipt numbers, PO references, vendors, and statuses
Creating a GRN
When a delivery arrives, create a new GRN:
GRN number — auto-generated in the format
GRN-XXXX for consistent tracking.
Linked PO — select the Purchase Order this
delivery is against. The system pulls in PO line items automatically.
Vendor — auto-populated from the linked PO, or
select manually if receiving against a contract.
Project — associate the receipt with a specific
project if applicable.
Delivery documentation — record the
challan number (delivery note reference), vehicle
number, driver name, and transport mode (road, rail, air, sea).
Tip: Always verify the…